Electronic Document Management Software & Document Control Software

Manage Documentation Effectively and Efficiently

The CEBOS MQ1™ Document Management Software eliminates manual administration and distribution of documents by electronically automating the entire document management process, including editing, routing, and approval. The electronic document management softwaresystem is extremely versatile yet incredibly user friendly, all while complying with all aspects of major business requirements.

Sample screenshots (click to enlarge):

Benefits of CEBOS' Workflow Management Software

Reduce time and effort by completely automating all aspects of the engineering change request process
Reduce time to create documents with CEBOS' electronic document management software by easily creating and storing template files to suit specific needs of different documents
Reduces document control and management costs through automating the creation, distribution, and approval tasks in the document workflow process
Reduces time and costs to change and approve critical documents through automating the workflow of changes
Reduces time and dollars by automatically tracking and monitoring the status of any and all documents
Workflow Management Software eliminates unnecessary costs, time and nonconformances arising from the use of incorrect documents by storing all documents in one central repository
Eliminates time spent locating approved, in process and obsolete documents by storing all documents in one central repository
Reduces session time with efficient, user-friendly system
Ensures all quality requirements (ISO 9001:2000; ISO 13485; ISO 14000, ISO 17025, QS 9000; TS 16949; TE 9000; AS 9000; 21 CFR Part 11) are met or exceeded

Features of CEBOS' Document Management System Software

Maximize document security with the document vault (DocVault) functionality, preventing users from accessing documents through the “back door”
Complete user configurability in workflow creation and documentation categorization
Complete access to all documentation history including previous versions of the documentation
Convert documentation to PDF format subsequent to approval, enabling users to preclude unauthorized printing, saving or copying of the documentation
Prevent employees from making unauthorized changes and ensure that only the most recent revision is available for reference
Link documents to the MQ1™ Human Resources system, automatically generating training needs for each employee having that particular skill when the change on the document is significant enough to require training
Integrate electronic engineering change requests eliminating further manual document management and enhancing project collaboration
Define the order in which individuals receive document change approval and distribution notification according to their responsibilities and rank
Group related documents, references and drawings to generate manuals
Filter and sort easily and quickly, for efficient document locating and printing
Create multiple change records simultaneously, each change supporting a unique approval list
Control and automatically manage distribution of hard and electronic copies so users can be notified of revision level changes
View documents in their native format effortlessly with one click
Increase efficiencies in the document change process by automatically tracking and graphically reporting trending analysis on time to implement and close change requests

CEBOS' document management software not only provides comprehensive functionality to manage all type of documents and files, it is also document control software. As a result, it controls the files and completely manages the revisions, hard copies, links to other files, links to required training when the files go through change request as well as much more!

Many of the users who deploy CEBOS' electronic document management software also deploy one or several other CEBOS modules, including CEBOS' audit management software, CEBOS comprehensive corrective action software and CEBOS' overall quality management software suite for complete automation.

For those companies that are required to comply with the requirements of the Sarbanes Oxley Act, CEBOS' comprehensive Sarbanes Oxley software (which includes CEBOS' SOX software) not only covers all aspects of compliance, it also significantly reduces the time to manage compliance. Please click here to review a complete list of the CEBOS modules and functionality.

<< back to software main