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Whether you’re just starting to consider implementing the LPA process within your organization, or you’re struggling with the efficacy and organization of your current LPA, there is a solution. A way to do things better. It’s a step­by­step method known as the phase approach. And it all starts with a good, solid foundation.

Taking a Team Approach

To ensure success of the Phase approach, organizations should create an audit team responsible for the entire LPA implementation process, including the collecting, monitoring, and presentation of data. This team will develop the LPA procedure, checklists required to complete the LPA process, as well as a means by which to measure progress of the LPA. In addition, the team will determine which processes, departments, procedures, or products will be audited, and how often.

The Importance of Upper-Level Involvement

Though the team is responsible for most aspects of the LPA process, it is important for management and all upper levels to remember they are a crucial part of the LPA process success. They are responsible for analyzing results to determine if a plan of action is plausible and if it can provide long­term benefits to the company. Cost, feasibility, resources, and time needed to implement are all important considerations when making this decision.

Breaking Down the Phase Approach

There are four different parts to the Phase approach—the planning phase, the approval phase, the initial audit phase, and the review phase. Each part is broken down into several tasks that must be completed before moving on to the next step. Following each step can improve the overall success for both the pilot run, and the long­term implementation and use of the LPA process.

The Planning Phase: It is during this Phase that the LPA team will determine which process, product, or department will be audited first. Generally, this is the area that is at highest risk, but the initial LPA process can also be applied to an area which could benefit most from improvement in day­ to ­day functions. This is also when the audit plan is created, and when long­term goals are developed.

The Approval Phase: In the Approval Phase, the audit team presents their ideas to Top Management levels. An outline of timing, plans, resources, tools, and methods to be used should be presented with clarity and conciseness. Top management should consider all of this information and determine if moving forward is in the best interest of the company.

The Initial Audit Phase: During the Initial Audit Phase, the team should record and collect information on all issues and problems identified by the audit. Top Management should be notified of the findings, and corrective actions (supported by documentation and detailed procedures) should be applied to all adverse findings.

The Review Phase: Once corrective actions have been developed and carried out by the affected department and checked over by the LPA team, it’s time to review the results. The team should keep an eye out for opportunities to improve future cycles by reviewing the efficacy of completed corrective actions and feedback from personnel of the department audited.

Want to learn more about making the LPA process a success, and what tools can help keep your company organized? Check out this blog where explain the layered process audit. For other questions or assistance, contact us here.