Any company, small or large, service or manufacturing, that uses a Quality Management System (QMS) may find it worth exploring available quality assurance software options.

Applications geared toward helping manage quality assurance efforts and compliance requirements can be a valuable quality tool that maximizes returns and results.

Maximize Return on Quality Software Investment

Here are a few suggestions to consider when exploring quality software options.

1. Automate and Simplify the Repetitive

Much of the quality management system overhead is about simple and repeated tasks, and much of that involves document control, record keeping, and other paper shuffling activities. Whatever time-consuming, low-difficulty, and repetitive tasks that are part of your particular QMS should be the ones you make sure the Quality Assurance Software automates and simplifies. Off-loading the time spent on the dull and routine to automation and moving away from paper-based systems allows additional time to focus on more critical and complex QMS components – like continual improvement.

2. Flexibility and Control

While creating a degree of automation in the QMS is highly desirable, so is maintaining your control of the system. That is why the quality assurance application must have the flexibility to adapt the quality software to your quality system – instead of having to adapt your quality management system to the quality software. This includes the ability to easily expand the use of the software across the organization without huge license outlays and difficult technical issues.

3. Provides Quality System Intelligence

Measurement and visibility into the QMS and its related processes is always one of the most difficult aspects of the Quality Management System. An important feature and benefit of using quality assurance software is to simply this facet of quality management through capabilities for data gathering, processing, dashboards, and reporting.

4. Easy to Install and Use

No matter how powerful the quality assurance software may be, if it is difficult to install, configure to your QMS needs, and use, then there is a good chance it may be underutilized – if it is used at all. The worst possible scenario would be to spend money on a quality management software application that provides absolutely no benefits or return because it never gets fully installed, configured, or implemented.

5. Security

Since the quality assurance software may store highly proprietary information, the software needs to provide adequate security from intrusion into its data or the network in general. Intrusion into IT networks and applications has started to shift from pointless maliciousness into purposeful industrial and commercial espionage. Ensure the software you are installing onto your network isn’t a portal for hackers.

This is just a starting point for some basic Quality Assurance Software criteria. Your organization probably has its own unique requirements. However, finding the right quality software tool can be a real boon to the value and benefit that a QMS provides.